Locked scope · Max → Bijan / Roman / Nikki · 2026-08-20
One place for everything we save. From phone, desktop, or right-click.
The plan to rebuild our Inspiration section into a real team moodboard — and tune up the Ideas board while we're in there.
Scope locked by Max · 2026-08-20 · awaiting final build sign-off
01The problem
Our inspiration is scattered everywhere. Pinterest boards. Instagram saves. Camera roll screenshots. Random Slack links. When we need a reference for a new print or a campaign, we dig through four apps and still can't find the thing we know we saved.
We do have an Inspiration section on the dashboard — but saving to it means: screenshot → open Safari → navigate to the app → upload. Nobody does that from their phone. So nobody uses it. And when you do open a folder, it loads every photo at full resolution — a 100-image folder can pull hundreds of MB and crawl.
02The proposal
Turn Inspiration into a proper team moodboard: see something anywhere, save it in one tap on your phone or one click on desktop. It lands in a shared inbox with your name on it, gets sorted into folders or boards, and links straight to ideas on the kanban.
Save from anywhere.iOS share sheet (installable web app), desktop paste-URL box, drag-and-drop, and a browser extension — right-click any image → save to Spoils.
Full team, with names.Max, Bijan, Roman, Nikki all save, share, and organize — existing spoils.ai logins. Every save shows who saved it.
Comments & reactions.Discuss a reference right where it lives — no more "which image do you mean" in Slack.
Two ways to browse.Folder view AND Pinterest-style boards + tags — the same saves, organized both ways.
Connected to Ideas.Any saved image can be linked to an idea card — the reference lives next to the work.
We just audited the whole section. The Ideas kanban is structurally sound — it needs a tune-up, not a rewrite. But the Inspiration side fails at its one job: capturing things fast. The missing piece isn't polish, it's mobile-native saving — and that requires building it right (web app + share target + extension), not patching what's there. The full locked scope is roughly two and a half to three focused weeks of build time, phased — and we end up with a tool the whole team actually uses instead of a page nobody opens.
<5s
To save from Instagram (today: ~60s of friction)
<2s
To open a 100-image folder (today: often 10s+)
04What the team gets
Bijan / creative:one shared visual library for print references — save from anywhere, browse fast, nothing lost in personal camera rolls.
Roman:campaign and ad references saved at the moment you see them, linked to the idea they belong to.
Nikki:the Ideas board stays exactly as it is — just faster — and every idea card can carry its visual references.
Everyone:one inbox with names on every save, comments and reactions in place, browse by folder or by board+tag — no more "I saved it somewhere."
05Roadmap
1
Ideas board tune-up2–3 days
Code cleanup, paginated loading, parallel uploads, database housekeeping. Board looks and works the same — faster.
CheckSide-by-side with today's board on staging: identical, but quicker.
2
Capture — mobile + desktop2.5–3.5 days
Installable app + iOS share target, plus desktop paste-URL box and drag-and-drop into the inbox. Day 1 is a feasibility spike — iOS is quirky here; if blocked, we fall back to a Shortcut flow and re-scope.
CheckLive phone test: each of us shares from Instagram → inbox. Desktop: paste a URL, drop an image → inbox.
3
Browser extension~2 days
Chrome/Safari extension: right-click any image or page → save to Spoils, using your existing login.
CheckRight-click save from Pinterest and Instagram web lands in the inbox with the right name on it.
4
Moodboard v23.5–4.5 days
Masonry grid, fast thumbnails, BOTH browse views (folders + boards/tags), who-saved-what on every item, triage flow, idea linking. Old Inspiration pages retired. No imports — fresh start day one.
Check100-image folder loads <2s on phone; same save reachable via folder AND board+tag; save→triage→linked idea end to end; every save shows the right person.
5
Comments & reactions1–1.5 days
Comments and emoji reactions on any save — per-user, attributed.
CheckTwo accounts comment and react on the same save; both see the updates.
11–14.5 days
Total build effort (~2.5–3 weeks), phased — each phase ships to staging for review first
0
Changes to the rest of the dashboard — only /ideas and /inspiration are touched
06What this is NOT
Not a native App Store app — installable web app + browser extension only
Not a redesign of the Ideas kanban — it stays as-is, just faster
Not per-person private boards — everything team-visible, with names attached
Not touching contest curation or any other dashboard section
Not importing old Pinterest/Instagram saves — we start fresh day one
Not migrating or deleting anything — every existing idea and image stays put
Same buckets; thumbnails served resized via CDN instead of full-res
Hosting (Cloudflare Pages)
Write
Every phase goes to a staging URL first; production only after sign-off
iOS share sheet
Read
Receives shared images/links into the app
08Honest risks
iOS share-sheet quirks
Sharing images into web apps is uneven on iOS. That's why Phase 2 starts with a one-day feasibility spike — if it doesn't fly, we pivot to a Shortcut-based flow before committing the rest.
Extension distribution lag
Chrome Web Store / Safari review can add calendar days beyond the ~2 build days. We install it directly for the four of us first; a store listing is optional later.
Multi-user writes
Attribution and comments mean concurrent writes from four accounts — needs proper per-user columns and a light access-rules review (not a full overhaul).
Database drift
Parts of the current schema were changed directly in production. We'll snapshot prod before touching anything.
Refactor regressions
Splitting the Ideas code touches drag-and-drop. Staging comparison before anything ships.
09How we'll know it worked
Done means: any of the four of us shares an image from Instagram into the app in under 5 seconds on a phone — or right-clicks / pastes it on desktop. A 100-image folder opens in under 2 seconds. The same save is findable by folder and by board+tag, with a name on it, comments underneath. The kanban works like it always did, just faster. Each phase has its own check before it ships.
10Locked decisions
Kanban:keep as-is — speed fixes only.
Save flows:both mobile share-sheet AND desktop — paste-URL box, drag-and-drop, and a browser extension (right-click → save to Spoils; adds ~2 days).
Team:full multi-user — Max, Bijan, Roman, Nikki save/share/organize with existing logins; every save is attributed.
Comments/reactions:yes, in scope.
Organization:both views — folders AND Pinterest-style boards + tags.
Backfill/imports:none — start fresh day one.
Locked by Max, 2026-08-20. Next step: final build sign-off, then Phase 1 starts.